BIRMINGHAM - COACH PACKAGES
Scroll down to see what’s included on each day, or go back to choose another city / meet us there.
Gorgeous Getaway x Royal Ascot: 3-day takeover!
Which day will you join us!?
What's included
Morning; The first part of each day includes breakfast at Hilton, Oxford and coach journey with more complimentary drinks and entertainment!
- 08.00 Coach Journey w complimentary drinks
- 10.00 Breakfast at Hilton, Oxford.
- Coach Journey to Ascot w complimentary drinks
- 12.00 Entry to Windsor Enclosure
- Entry to Gorgeous Getaway Seated area (Inside Windsor Enclosure)
- 20.00 Coach Journey Home
Afternoon: Once we arrive at Ascot, you’ll head to our new exclusive base inside the Windsor enclosure (not the coach park) with music all day and seating for everyone!
- Seating and table for everyone (No need to bring picnic chair/blanket)
- Gorgeous Getaway DJ's before, between and after the races
- Private Betting station (Paid)
- Drinks Bar (Paid)
- Food Vendor (Paid)
- Prizes for Best Fascinator & Best dressed Male/Female
- Giant Screen to watch the races LIVE from the comfort of your chair
Further Information
Breakfast takes place at Hilton Hotel, Oxford. Your coach will travel here to arrive by 10.30.
Full English breakfast and Continental options with juice and tea included.
Departure Point
Location: Aston Villa Stadium
Boarding: 0700 | Depart: 0800
You will travel to Oxford for breakfast, then the second journey to Ascot.
Ample premium beverages (alcoholic and juices) will be available throughout the journey.
Estimated arrival time 12.00pm
Return time: 20:00 (Arrive London by 21.30)
We are unable to drop off on route.
Assignment: It’s your best friends’ wedding. Dress accordingly.
Gents: Sharp & Suited. Bright, Bold. A Hat is the icing on the cake
Ladies: Glamorous, a Fascinator is encouraged to match your outfit.
View the official picnic policy here.
In the Windsor Enclosure – Picnics are allowed. However, they must be brought to the racecourse in a picnic hamper or cool bag/box. Please see alcohol allowance below. Picnics must be brought in at the time of entry to the enclosure and not on re-entry. Food or drinks of any description will not be allowed in with customers coming in on a re-entry ticket.
If you are coming with a large group and your picnic and Sparkling Wine or Champagne is divided among your hampers, please all arrive together for searching or split the alcohol evenly across the party. Otherwise individuals arriving with more alcohol than food will have to dispose of the excess alcohol.
Sharp bladed kitchen knives will not be permitted.
Alcohol allowance
In the Windsor Enclosure and Heath Enclosure Only – To embrace the celebratory nature of Royal Ascot, each customer is permitted to bring with them 1 bottle of sparkling wine or champagne per person to accompany their picnic. No other type of alcoholic drink will be permitted into the racecourse grounds and all picnics will be searched on entry. Please note that soft drinks will only be permitted into the enclosure with seals intact.
Our seating area inside the Windsor enclosure is conveniently located directly opposite the entrance to the enclosure. As soon as you enter the enclosure, you can then walk in to our area opposite using your wristband for access.
You are completely free to roam the rest of the Windsor Enclosure as and when you want, alternatively you can spend the day with us.
This year we will have seating for 500. This will be arranged in tables of 6 to 8. Tables will not be pre-allocated, simply find a table on arrival.
If you wish to have pre allocated tables (For a large group) then please contact us for pricing.
Make a booking
You can pay all at once, or choose a 20% deposit plus two 40% instalments due by 3rd February and 3rd March 2025.
Earlybird Pricing – Deposit £38 p/p
£38 deposit + 2 x £76 instalments. Total: £190 p/p
Standard – Deposit £40 p/p
£40 deposit + 2 x £80 instalments. Total: £200 p/p
Final Release – Deposit £40 p/p
£42 deposit + 2 x £84 instalments. Total: £210 p/p
Birmingham Coach package
- Earlybird £190 p/p
- Standard £200 p/p
- Final Release £210 p/p
Our website allows you to pay with a deposit then choose an instalment package at checkout. Payments will be shown on the checkout page, and depend on the ticket selected.
The lead person is responsible for logging in to make payments before the due date. The entire booking will be at risk if one person doesn’t pay on time so please book for others accordingly.
Our automated system will cancel instalment plans after a short grace period. At that point full payment will be due, or the booking itself will be cancelled without refund. There will be administrational fees applied.
Our refund policy only applies if instalments have been paid on time.
Deposit non refundable
The deposit (or 20% of your booking) is non refundable unless the event is cancelled by us. If you’ve paid in full, then the instalment dates will be applied to your booking to calculate your deposit amount. (Deposit 20% / Instalment 1 1st Feb 40% / Instalment 2 1st Mar 40%)
Refund on remaining payments
80% of the remaining paid is refundable if you cancel before 2nd Feb, 40% of remaining refundable if you cancel before 2nd March. 0% refundable after 3rd March.
Deposits cannot be transferred within a booking if one person in your party is unable to attend.
We strongly suggest you take out travel insurance in case you’re unable to attend due to sickness or other reason. Your insurance company will be able to refund you in full.