ROYAL ASCOT 2024
- Thursday 20th June 2024
- 8.00AM - 8.00PM
- Royal Ascot RaceCourse
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Travel with us to the most glamorous race day in the world!
** Updated 18th June** Click here for the latest departure information
Please check our new schedule thoroughly
The full guide!
What's Included
Our new GorgeousGetaway package to RoyalAscot includes;
– Two part Coach Journey
1) London to Hilton Reading / Birmingham to Hilton Oxford
2) Hilton to Ascot
– Full English Breakfast with DJs,
– Entry to Windsor Enclosure
– Complimentary Drinks on coach journeys
– Optional Seating & Party area all day inside the Windsor Enclosure, with Gorgeous Getaway DJ’s.
Drinks on the coach (and once we arrive at Ascot for drinks before we head inside) will include White/Red Wines, Rose, Prosecco, Juices, Water and Rum Punch.
We promise to keep you well ‘watered’ up until you enter the enclosure, and recommend you bring along a bottle of Wine, Prosecco or Champagne in a picnic box/bag as per the Ascot picnic policy.
Our new Seating area for 300 is located inside the Windsor enclosure. This is where we’ll have our fascinator competition and music throughout the day. This area is not covered
London Coaches depart from the same location – V&A Museum, South Kensington.
Birmingham coach departs from Aston FC
Day Schedule
The itinerary is subject to change.
0800 Coach Journey 1
London V&A to Hilton, Reading
Birmingham Aston to Hilton Oxford.
1000 Breakfast at Hilton, Reading & Oxford.
1200 Coach Journey 2 – more drinks!
Hilton Reading to Ascot
1300 Arrive Ascot – Final drinks before we head inside.
1330 Windsor (or Queen Anne enclosure). Head to your seated area if selected.
Music, fascinator competition and more in our seated area
1400 Royal Procession followed by the races and Royal Ascot day out!
1930 Return Journey
Coach & Travel Information
London Coach
Location: V&A Museum, Cromwell Rd, London SW7 2RL
Arrive by: 8.30am | Boarding: 9.00am | Depart: 9.15am
You will travel to Hilton Hotel, Reading, for breakfast at 10.30am, then leave by 12.30pm to go on to Royal Ascot.
Reading Coach
Location: Hilton Hotel, Drake Way, Reading RG2 0GQ
Breakfast: 10.15am | Boarding: 12.15pm | Depart: 12.30pm
Arrive for breakfast at Hilton Hotel, Reading, anytime after 10.15am, then leave by 12.30pm to go on to Royal Ascot.
Birmingham Coach
Location: Doug Ellis/Witton Lane Stand. Aston FC, Witton Lane, Birmingham B6 6QA
Arrive by: 7.30am | Boarding: 8.00am | Depart: 08.30am
You will travel to Hilton Hotel, Oxford, for breakfast at 10.30am, then leave by 12.15pm to go on to Royal Ascot.
Meet us there
Meet us there
Location: Windsor Enclosure, Royal Ascot. High St, Ascot SL5 7JX
Arrive anytime from: 11.00am
Click here for the Ascot guide to Parking. Note there is no free parking during Royal Ascot.
Your tickets will be at the Windsor Enclosure Box Office.
(If you selected Meet us there /with Breakfast then please meet us at the Hilton Reading point)
Enclosures & Dress Code
The enclosures are where the main action and racing takes place between our pre and afterparty. This year our seating area (upgrade only) is located inside the Windsor Enclosure.
Assignment: It’s your best friends’ wedding. Dress accordingly. Gents: Sharp & Suited. Ladies: Glamorous, with a Fascinator to match your outfit.
Windsor Enclosure
– A vibrant and exciting atmosphere
– First to view the Royal Procession with views from the home straight.
– Less formal Dress Code
– Live music
– Casual picnic dining areas
Tables & Seating Area
Our seating area inside the Windsor enclosure replaces our Marquee in the coach park!
*Tables of 6 – each with Parasol Umbrella for some cover.
Note the area itself is not covered.
Package Pricing
Coach packages
Please see event pages for further updates.
Instalments
Instalments
You can pay in full or select an *Instalments plan at checkout (Located above the card details section under ‘Your Order’)
The lead person is responsible for logging in to make payments before the due date. The entire booking will be at risk if one person doesn’t pay on time so please book for others accordingly.
Our automated system will cancel instalment plans after a short grace period. At that point full payment will be due, or the booking itself will be cancelled without refund. There will be administrational fees applied.
Our refund policy only applies if instalments have been paid on time.
Refund Policy
Deposit non refundable
The deposit (or 35% of your booking) is non refundable unless the event is cancelled by us. If you’ve paid in full, then the instalment dates will be applied to your booking to calculate your deposit amount. (Deposit 30% / Instalment 1 1st Feb 35% / Instalment 2 1st Mar 35%)
Refund on remaining payments
70% of the remaining paid is refundable if you cancel before 2nd Feb, 45% of remaining refundable if you cancel before 2nd March. 0% refundable after 3rd March.
Deposits cannot be transferred within a booking if one person in your party is unable to attend.
We strongly suggest you take out travel insurance in case you’re unable to attend due to sickness or other reason.
What to bring; Essential list
- ID – Bank card/Photo ID to register and board coaches.
- Picnic for the Windsor enclosure along with your favourite Wine/Prosecco or champagne
- An amazing outfit ready for entry to the Windsor (or Queen Anne) enclosure.
- Portable charger (Keep your phone charged during a day of amazing photos!)
- Hand sanitiser / tissue / wet wipes (Wipe those fingers clean after eating food or using the public restrooms!)
- Picnic blanket(s) / foldable chair
- Fascinator (Be in with a chance of walking the white carpet and winning our Fascinator competition!)
- Portable Fan & Sun Cream (In case the weather is hot – we’ll keep you updated!)
What to bring; Recommended extra's
- Tote bag – to carry all your useful accessories.
- Hayfever tablets, nasal spray, syrup or whichever helps!
- Cash/Card – in case you want a ‘flutter on the horses’
- Favourite beverage (If you have a specific drink that isn’t on our list!)
- Join our read only whatsapp group to be kept up to date on everything! This will be available one week before the event.
- Handheld Fan (In case it gets super hot!)
- Umbrella (To get shade from the sun or shield you from any unexpected rain)
Journey & Schedule
Breakfast & Vendors
We’ve replaced the picnic in the coach park with an inclusive Breakfast by multiple Hilton Hotels! It’s Full English with Continental options, tea coffee and juices.
London Coaches will dine at Hilton Reading whilst Birmingham coaches dine at Hilton Oxford.
Enclosure
We’re currently looking into having a vendor of our choice inside our seating area. We’ll announce as soon as we are able to confirm.
Drink
We’ll have a generous amount of drink that will last the morning and early afternoon – do pace yourselves!
Our reps can and will refuse to serve any attendee who has become visibly intoxicated beyond reasonable limits.
Details and any applicable timings will be posted soon, but will include Prosecco, Wine, Rose, Juices, Water and rum punch.
Race Enclosures
Horse racing – This is exactly what you came for … right!?
Your package includes access to the Windsor Enclosure (Or Queen Anne Enclosure if you choose to upgrade).
In a change to previous years, our DJ’s in the seated area will play music throughout the day. You’ll be able to walk over to the race side and return as and when you please.
Placing bets
It’s not compulsory, but should you wish to have a ‘flutter on the horses’ you can checkout this guide for information in advance!
The Races
The Royal procession normally takes place at 2.00pm followed by seven races throughout the afternoon.